Creating an email signature can seem complicated and intimidating but is actually quite easy, you just need to know how to do it. See how in this blog article, we walk you through the process of creating a professional email signature for zoho.

What is an email signature?

If you're like most people, you probably sign your emails with something like "Sincerely," or "Best, Name." But what's the point of all that text if no one can see it? Your recipients might not even have your email address in their contact list!

That's where email signatures come in. A signature is a block of text at the bottom of an email that you and your recipients can see. It lets them know who sent the email, and often includes a link to the sender's website or blog.

There are a few different ways to create an email signature design. You can use an email signature generator Or you can create your signature manually by copying and pasting text from your email into a signature block on Zoho Signatures or another online signature tool.

Whatever method you choose, make sure to include your name, website, and contact information in your signature. That way, anyone who subscribes to your email newsletter or contacts you through email will be able to see your signature.

Creating an email signature in zoho

Creating a signature in email is one of the most important things that you can do to make sure your email looks professional. If you are not using a signature, you may be missing out on an opportunity to build trust and credibility with your recipients.

If you want, you can add an email signature to all your messages. You can also choose different signatures depending on the recipient. And if you forget to use a signature and forget which one is associated with an email, you can use an "from" address to trace back where your signature originated from!

On email, the signature serves as a digital business card, prompting a response from your recipient. They can be something simple like text or something very colorful like an image. You should compose them with care and thought into mind to create your brand memorable and professional. Some of the best practices for crafting your email signature are:

Keep your signature short and sharp. Multiple images will help create a long-lasting impact. Consider branding yourself with your signature to make sure it doesn’t deviate from your brand value.

Add a signature in Zoho Mail

Add a signature in Zoho Mail to help increase the readability of your email. Zoho Mail allows you to create a new one by following these steps:

Add an image to your signature in Zoho Mail: In Zoho Mail, navigate to Settings, click on Signature and click on Add new signature. Provide a name for the signature. Click on the Insert and Image icon in the drafting tool to upload an image or link from a website. Fix the alignment and insert it to your mail. 

Associate your "From" addresses with your signature. If you use a number of "From" addresses, you can associate a signature you create, or have created already, with them. 

On Zoho Mail, there are settings you can use to generate a new signature. The name of the signature will appear on the right-hand side, after you have completed drafting. After that, once you've added the desired "from" addresses, your signature will be associated with them.